The INSEG cooperative (hereinafter referred to as "the association") is the purpose of Article 1 of the Act on the Protection of Personal Information, "Appropriate and effective use of personal information creates new industries, a vibrant economic society and affluent national life. The purpose is to protect the rights and interests of individuals while giving consideration to the usefulness of personal information and other things that contribute to the realization of personal information. " Handle properly.
In order to continue to be a trusted union, we have established the following personal information protection policy, and all officers and staff, in compliance with laws and regulations regarding the protection of personal information and regulations regarding the protection of personal information of our association, are individuals. We hereby declare that we will handle the information properly.
1. 1. Definition of personal information
"Personal Information" in this Privacy Policy (Privacy Policy), * 1 relates to a surviving individuals (including foreign nationals living in Japan and overseas), it refers to the following information to be able to identify a specific individual ..
* 1 principle, but it refers to the information of individuals to survive as, as an exception, information about the dead, in the case, which is also the information about an individual to the survival of the bereaved family, etc. at the same time, to the survival number
Consider it as information about a person. Except for the following (1), (3), and (6), only those that can identify a specific individual by combining the person's name are regarded as personal information.
It is an island.
(1) Name (2) Date of birth, contact information (address, phone number, email address), information about job title in the company, etc.
(3) Information recorded on security cameras, etc. * 2 Clear video information that can be identified by the person (images, videos, photos, etc. posted on SNS)
include)
* 2 Unclear video information that cannot be identified by the person is not considered as personal information.
(4) Employment management information, union member information, technical intern trainee information (staff list, officer list, * 3 union member list, technical intern trainee list, etc.)
Includes personal information contained in personal information databases, etc., such as construction / shipbuilding worker lists, resumes, and staff evaluation information. )
* 3 Regarding the member list, only the part of the name is regarded as personal information.
(5) Can identify a specific individual published in official bulletins, telephone directories, staff records, securities reports, newspapers, web pages, SNS, etc.
Information (person's name, etc.)
(6) Those that include a personal identification code 1. A code that transforms some features of the body for a computer
a Sequence of bases constituting deoxyribonucleic acid (DNA) collected from cells
b b Appearance determined by the position and shape of the skeleton of the face, skin color, eyes, nose, mouth and other parts of the face
c A linear pattern formed by the undulations of the surface of the iris
d Vibration of vocal cords during vocalization, opening and closing of voiceprints, shape of vocal tract and its changes
e Posture during walking, movement of both arms, stride length and other walking modes
f The shape of the vein as determined by the bifurcation and endpoints of the vein under the skin of the palm or back of the hand or fingers
g Fingerprint or palm print
2. 2. Code assigned to each target person in service usage and documents
Passport number, basic pension number, driver's license number, resident's card code, individual number (my number), residence card number,
Special Permanent Resident Certificate Number, Employment Insurance Card Number, Other Certificate Letters, Numbers, Symbols Other Codes
(National Health Insurance Card, Health Insurance Card, Medical Insured Card for the Elderly, Nursing Care Insurance Card, etc.)
(7) Personal information requiring consideration Race, beliefs, social status, * 4 medical history, criminal history, facts of being harmed by a crime (procedures related to criminal cases have been started)
Things) Other things that require special consideration in handling so as not to cause unfair discrimination, prejudice or other disadvantages to the person
Information that includes the description, etc. specified by Cabinet Order
* 4 "Medical history" means the history of illness, and the part showing a specific medical history (eg, a specific individual has cancer, schizophrenia, etc.)
Is applicable.
A "criminal record" is a criminal record, that is, a fact that has been convicted and confirmed.
* 4-2 Similar to medical history
Failure (disability, intellectual disability, including mental disorders (developmental disorders.), Including the failure of other mental and physical function.), The results of health diagnosis, brute based on the results of the medical examination
Health guidance, medical care, and dispensing by doctors
* 4-3 Similar to a criminal career
The person as a suspect or defendant, arrest, search, seizure, detention, that the procedures relating to the institution of prosecution and other criminal case has been carried out, delinquency identity small year or
As a suspected person, investigations, guardianship measures, referees, protective measures and other procedures related to juvenile protection cases were carried out.
Information about corporate financial information and other information about organizations such as corporations (excluding information about officers and employees) does not fall under personal information.
Reference (from the homepage of the Personal Information Protection Commission)
Guidelines for personal information protection General rules P.5 ～
2. 2. Acquisition and purpose of use of personal information
Resume, union membership application, job vacancies, etc., by legal and fair means when seeking employment to trainees through our union or when applying for our business use We will collect personal information in writing, etc., and will use personal information as long as it is necessary for the performance of business for the purpose of labor management of the following staff, etc. and supervision business of skill trainees, etc.
As a result, we will "specify the purpose of use of personal information as much as possible and announce it in advance".
(1) Contact with national organizations such as union members and immigration bureaus, SME group central associations, third parties in foreign countries, and other related organizations, various materials, etc.
Send
(2) For inquiries from national organizations such as union members and immigration bureaus, SME group central associations, third parties in foreign countries, and other related organizations
Answer to
(3) Responding to union membership applications from union applicants, foreign technical intern trainees from union members, and recruitment applications for foreign construction and shipbuilding workers
(4) Appropriate supervision plan certification for foreign technical intern trainees and foreign construction / shipbuilding workers to enter and stay in Japan, status of residence certification,
Technical intern training No. 2 (No. 3) application for transition, change of status of residence, renewal of period of stay, immigration bureau of Japan for skill evaluation test, etc.
Applications to the Central Association of Small and Medium-sized Enterprises and other related organizations, and other patrol guidance from national organizations such as the Immigration Bureau and other related organizations,
Response to fact-finding surveys, questionnaires, etc.
(5) Responses to visit guidance and audits to trainees, as well as consultations from foreign technical intern trainees and foreign construction / shipbuilding workers
(6) Providing services, etc. limited to our union business to union members
(7) Use within the scope necessary for labor management of officers and staff, various insurance procedures, health examination procedures, emergency contact, etc.
(8) Other use of our business within a reasonable purpose that does not violate laws and regulations such as the Personal Information Protection Law.
Special consideration is given to the handling of personal information requiring consideration (race, creed, social status, medical history, criminal history, facts of being harmed by a crime, and other unfair discrimination, prejudice, or other disadvantages to the individual. In principle, we will not acquire personal information (personal information that includes descriptions, etc. specified by government ordinance) that require.
Regardless of the purpose of use or disclosure, we will not acquire sensitive personal information without the consent of the individual, except in the following cases. If we obtain sensitive personal information, we will handle it with particular care.
(1) When the acquisition procedure is stipulated by law, etc.
(2) When it is necessary to protect the life, body or property of a person, such as inquiring the medical history of an urgently transported person to another person.
When it is difficult to obtain the consent of the person
(3) It is difficult to obtain the consent of the person, especially when it is necessary to improve public health or promote the sound development of children.
One day
(4) It is necessary for a national institution or a local public body or a person entrusted with it to cooperate in carrying out the affairs stipulated by law.
In some cases, there is a risk that obtaining the consent of the person will hinder the performance of the relevant affairs.
(5) Persons whose sensitive personal information is not subject to the obligations under the Personal Information Protection Law, such as the person himself / herself, national organizations, local public organizations (news media, etc.)
Published by a person who writes as a business, a university or other institution or organization for the purpose of academic research, a religious organization, a political organization), etc.
If it is
When changing the purpose of use, we will not do so beyond the range reasonably recognized as having a relationship with the purpose of use before the change.
My number (individual number) of technical intern trainees supervised by our association will not be acquired, used or stored by our association.
Reference (from the homepage of the Personal Information Protection Commission)
Guidelines for the protection of personal information General rules P.26 ～
3. 3. Appropriate management of personal information
In order to prevent loss, damage, falsification and leakage of personal information, we will take necessary and appropriate safety management measures and properly protect and manage it.
Regarding personal data, we will keep it accurate and up-to-date within the range necessary to achieve the purpose of use, and will endeavor to delete it when it is no longer needed.
Officers, employees, etc. (including part-time jobs) of our association, or persons who were officers, employees, etc., leaked not only personal information that they could know about their business, but also secrets, without a justifiable reason. Or do not plagiarize.
In addition, if the person himself / herself discloses his / her personal information, or if the personal information is leaked due to an input error on the e-mail or website, etc., the loss or destruction of the personal information is not the responsibility of the association. Please note that we are not responsible for any tampering or leakage.
In particular, My Number is limitedly specified in Article 19 of the Act on the Use of Numbers for Identifying Specific Individuals in Administrative Procedures, such as the purpose of preparing salary withholding slips and processing health insurance and welfare pension notifications. As a general rule, it is prohibited by law to provide it to a third party unless it is done.
4. Provision of personal information to a third party
After obtaining the consent of the person from the association, * 5 to provide to third parties including foreign third parties on behalf of the person within the range necessary to achieve the above purpose of use * 6 Personal data The items, means of provision, or methods are as follows.
* 5 It is necessary to record the fact of provision to a third party except when providing personal data on behalf of the person.
* 6 Personal data refers to the following.
(1) A collection of information including personal information that is systematically configured so that specific personal information can be searched by sorting using a computer.
(2) Even if you are not using a computer, organize and classify personal information processed on paper such as medical records according to certain rules (for example, alphabetical order, date order, etc.).
A table of contents, index, code, etc. are attached so that specific personal information can be easily searched, and it is placed in a state where it can be easily searched by others.
The providers are mainly related organizations such as foreign technical intern trainees, and the national organizations include the Immigration Bureau of the Ministry of Justice, the Ministry of Health, Labor and Welfare, the Ministry of Land, Infrastructure, Transport and Tourism, other foreign technical intern training organizations, the Japan International Training Cooperation Organization, and foreigners. It is a technical intern trainee's skill evaluation test implementation organization, a foreign technical intern trainee sending organization, etc.
(National institutions do not fall under the category of third parties under the Personal Information Protection Law, but they are listed just in case.)
Regarding personal data, we will stop providing personal data that identifies the person to a third party at the request of the person.
(1) Personal data items of technical intern trainees and construction / shipbuilding workers provided to third parties
Name, date of birth, address, occupation, nationality, current status of residence, period of stay, immigration history, relatives in Japan, presence of spouse,
Passport number, residence card number, educational background, work history, telephone number, and other minimum information required for entry / residence
(2) Personal data items of union members provided to third parties
Corporate name, representative name, telephone number, fax number, email address, address, capital, date of establishment, industry, major products,
Department in charge, name of person in charge, name of technical intern training instructor, background of technical intern training instructor / life instructor / management instructor, name of life instructor,
For technical intern training manager name, passport number (when interviewing foreign technical intern trainee candidates locally), and other business use of this association
Minimum required information
(3) Means or method of provision
Print out documents and images containing personal data items and provide them by mail, handing over, faxing, or e-mail.
do. We may also give you personal data by phone.
(4) How to accept the request of the person
Please contact our association contact information at the bottom. We will promptly stop providing it to third parties, but in that case,
Suspending the provision will cause disadvantages for union members and technical intern trainees, such as delays in various applications to national institutions such as the Immigration Bureau.
You may.
However, in the following cases, personal information may be disclosed or provided to a third party without the consent of the individual.
(1) When based on laws and regulations other than the Personal Information Protection Law
(2) When it is necessary to protect the life, body or property of a person and it is difficult to obtain the consent of the person.
(3) It is difficult to obtain the consent of the person, especially when it is necessary to improve public health or promote the sound development of children.
One day
(4) It is necessary for a national institution or a local public body or a person entrusted with it to cooperate in carrying out the affairs stipulated by law.
In some cases, there is a risk that obtaining the consent of the person will hinder the performance of the relevant affairs.
Reference (from the homepage of the Personal Information Protection Commission)
Guidelines for the protection of personal information Provided by a third party
5. Disclosure / correction / deletion and complaints / inquiries of personal information
* 7 If there is a request from the person or his / her agent to disclose, correct, or delete the retained personal data, we will respond appropriately without delay. In addition, if there are complaints or inquiries regarding personal information, we will endeavor to respond in good faith and promptly. For disclosure, correction, erasure, complaints, and inquiries regarding retained personal data, please contact the person in charge of personal information management at the headquarters of the association listed at the bottom.
However, if the retained personal data falls under any of the following items, we may not disclose all or part of it. If we decide not to disclose it, we will notify the person without delay.
(1) When there is a risk of harming the life, body, property or other rights and interests of the person or a third party
(2) When there is a risk of significant hindrance to the proper implementation of our business
(3) When it violates other laws and regulations
In addition, if it costs a large amount of money to suspend the use of retained personal data, or if it is difficult to suspend the use of other data, we will take necessary alternative measures to protect the rights and interests of the individual. In some cases, we may not suspend the use. If we decide not to suspend the use, we will notify the person without delay.
When requesting disclosure, correction, erasure, etc. of retained personal data, in principle, we will verify your identity with a certificate with a photo (driver's license, passport, residence card, personal number card, etc.) to be careful. increase. When presenting the Individual Number Card, please present only the surface without the Individual Number.
* 7 Retained personal data refers to the following personal data that the association has the authority to disclose (excluding those that are deleted within 6 months)
6. Compliance with laws and norms
All officers and employees of this association recognize the importance of protecting personal information, comply with laws and regulations regarding the protection of personal information, and provide in-house education. In addition, in order to properly manage personal information, we will take necessary measures to protect confidentiality by introducing crime prevention equipment, education on personal information protection, etc., and strive to improve the personal information management system.
Established on August 1, 2nd year of Reiwa
INSEG Cooperative
Fujimoto Daiichi Seimei Building 3F, 3-3-1 Chuo, Chuo-ku, Chiba-shi, Chiba 260-0013
TEL: 043-301-2111
Personal information manager Koji Uebo